Support for Overseas Agencies
International artist management and booking agencies often need to send talent to Japan for performances, appearances, and events. Navigating Japan's Entertainment Visa (興行ビザ) requirements from abroad can be challenging without local expertise.
Oak Admin Office serves as your on-the-ground partner in Tokyo, providing licensed immigration support that bridges the gap between your agency and Japan's requirements.
Who We Help
- International artist management companies
- Global booking and talent agencies
- Record labels with touring artists
- Production companies bringing talent to Japan
- Sports management agencies
- Influencer and creator management firms
Japan-Specific Requirements
Japan's entertainment visa process has unique requirements that differ from other countries:
- Japanese sponsor required: A local entity must act as the receiving organization
- Detailed activity schedules: Immigration requires specific dates, venues, and activities
- Contract documentation: Agreements must meet Japanese standards
- Certificate of Eligibility: Most applications require COE processing before visa issuance
We guide overseas agencies through these Japan-specific requirements with clear explanations and actionable checklists.
Coordination with Local Partners
Whether you're working with a Japanese promoter, venue, or production company, we help ensure all parties are aligned:
- Reviewing contracts for visa compliance
- Coordinating document collection from Japanese partners
- Clarifying responsibilities between overseas and local parties
- Ensuring sponsor documentation meets immigration standards
Timeline and Documentation
We work with your booking schedule to establish realistic visa timelines:
- Assessment of processing time based on your event dates
- Clear deadlines for document submission
- Proactive communication on application status
- Time zone-friendly updates for international clients
How We Work
- Initial consultation (video call or email) to understand your needs
- Artist/talent assessment and visa requirement confirmation
- Japan-specific documentation checklist for your team
- Coordination with your Japanese partners
- Application preparation and submission
- Status updates until visa issuance
Frequently Asked Questions
Can you help if we don't have a Japanese partner yet?
We can advise on the sponsor requirements and help assess whether your planned activities require a local partner. In some cases, we can suggest approaches to meet the sponsorship requirement.
What languages do you work in?
We provide full service in both English and Japanese, making us effective liaisons between international agencies and Japanese partners.
How do you handle time zone differences?
We're experienced working with clients across time zones. We accommodate scheduling needs and provide written updates that don't require real-time communication.